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Assc Director, Human Resources

New York, NY, USA | Columbia University

  • Industry:
    Education (Higher)
  • Position Type:
  • Functions:
    General Management
  • Experience:
    3-5 years
    5-7 years
Job Description:
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Position Summary

As a highly valued member of ICAP’s Human Resources team, the Associate Director, Human Resources will report to and work collaboratively with the Director, Human Resources to support and strategically partner with ICAP’s 170+ New York based employees. 

The Associate Director, Human Resources will collaborate with the Director, Human Resources to implement projects and initiatives as well as provide day-to-day guidance on HR related matters including Columbia University and ICAP policies, full-cycle recruitment, on-boarding, employee relations, performance management and compensation.The incumbent will also supervise the Global Human Resources Coordinator.

This position is subject to continued funding availability


Recruitment and Onboarding

Manages the full-cycle recruitment effort for all exempt and nonexempt personnel, and temporary employees. Partners with hiring managers to evaluate and clarify organizational and human capital needs to determine specific position responsibilities and requirements to lead to accurate candidate sourcing and ad placements; actively stays current on all postings until a candidate has been identified keeping manager abreast of progress or delays (10%)

Screens CVs and resumes and issues interview recommendations to hiring managersthat best match the position description.Ensures that hiring managers comply with recruitment policies and procedures and builds their capacity in the effective use of the associated systems, tools, and processes. (10%)

Serves as the primary point of contact for faculty appointment requests (5%)

Compensation and Payroll

Develops competitive salary offers for candidates which are informed by salary survey data and proposes to hiring manager.Partners with managers to determine feasibility of salary revisions and additional compensation requests. (10%)

Reviews and approves bi-weekly and casual payroll prepared by the Global Payroll and Benefits Officer as well as consultant rates for those providing services to ICAP-NY (5%)

Talent Management

Provide recommendations, identify opportunities and implement initiatives that support employee engagement, succession planning efforts and retention in partnership with senior management.Serves as the lead on staff transitions; including the conduct and summary of exit interviews among departing employees and all necessary coordination with managers, operations and IT staffto address return of equipment and material upon exit from employment. Develops and tracks organizational HR metrics including recruitment, retention and attrition-related statistics. (10%)

Collaborates with employees to identify relevant professional development opportunities and develops curriculum with the Human Resources Director and department management on a variety of different topics that are aligned and integrated within the organization’s strategic vision (5%)

Leads the preparation and ensures timely submission of salary review committee requests in collaboration with the Human Resources Director and management (5%)

Performance Management and Employee Relations

Leads the performance management process and provides guidance to all employees on policies and best practices in order to cultivate an environment, which fosters continuous feedback and coaching. (5%)

Oversees management of all internal HR/personnel records and ensures the timely submission of Personnel Action Forms to MSPH. (5%)

Supports the Human Resources Director in the development of innovative approaches and solutions to employee relations matters and exhibits proactive approaches to identify process improvements and implement solutions that will enhance delivery of HR services and/or improved efficiency and functionality of the ICAP HR team.Liaises with MSPH HR and CUIMC HR and other departments throughout the University including Office of General Counsel, Leave Management and Benefits. (15%)

Additional Duties

Actively participates in developing and implementing HR Unit goals, objectives, and systems (5%)

Maintains absolute confidentiality and sensitivity in all HR-related matters. (5%)

Completes special projects and performs other related duties as assigned (5%)

Minimum Qualifications

Bachelor’s Degree in Social Sciences or related field

4+ years of progressive and successful HR experience within multi-cultural non-governmental organizations, academic institutions, private foundations or international corporations

Ability to prioritize work related demands and meet deadlines

Demonstrated knowledge of employment and labor laws and regulations in the United States

Demonstrated experience working independently with minimal supervision

Strong negotiation skills with the ability to establish and maintain professional working relationships

High level and effective interpersonal as well as oral and written communication skills

Demonstrated proficiency in the use of Microsoft Office Suite (especially Word, Excel and PowerPoint)

Preferred Qualifications

6+ years of progressive and successful HR experience

Experience managing faculty affInstitutes is an asset

Knowledge of Columbia University HR-related systems (e.g., Talentlink, RAPS, Peoplesoft and PAC) or other common HRIS systems or platforms

Master’s degree in Human Resources Management, Public Administration or related field

Active Human Resources certification with HRCI or SHRM

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