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Associate Director of Administration, Bioethics

New York, NY, USA | Columbia University

  • Industry:
    Education (Higher)
  • Position Type:
    Full-Time
  • Functions:
    General Management
  • Experience:
    3-5 years
Job Description:
92 people have viewed this job

Position Summary


Reporting to the Academic Director, the Associate Director of Administration, Bioethics is responsible for the organization and planning of the day to day administrative activities of all aspects of the Program, including student and faculty engagement, curriculum management, program budget management, operations, marketing & events.


Responsibilities


Demonstrates day-to-day leadership and guidance to faculty by proactively managing and providing clear, timely, and University compliant solutions on a wide range of administrative and financial matters; proactively coordinates with Faculty AffInstitutes unit to provide policy and process information to the Program as well as resolve administrative issues related to faculty; working with the Academic Director helps to execute the faculty review process


Liaises with Student AffInstitutes and communicates opportunities for career and professional development, helps coordinate student resources, problem solves, and identifies solutions for student issues; provides guidance to students and faculty on administrative processes; leads efforts to coordinate services between internal and external units (University offices, Student AffInstitutes, Academic AffInstitutes, Faculty AffInstitutes, Finance, HR,External AffInstitutes) to ensure sufficient allocation of resources and support


Works closely with the Academic Director to develop the Program calendar to ensure Program activities can be completed within timeframes; plans, manages and submits CPS for the Program; schedules classes, events and works closely in conjunction with other internal teams to ensure that Program activities meet established standards, timelines and goals; working in collaboration with Faculty AffInstitutes, supports the onboarding and hiring of faculty for the Program; proactively works with University and SPS partners to drive greater efficiency through recommended process improvements


Supports the Academic Director, Deputy Academic Director, and Program Advisor to administer student’s curriculum plan to help project student demand for courses for the coming semester; assists the Academic Director in monitoring course/section registration and waitlists; responsible for data collection and other research needed to complete academic review submissions and other committee related activities


Makes significant contributions to the communication plan for all stages of the Program lifecycle; in close consultation with marketing, assists Academic Director in validating overall Program marketing approach and key activities for the Program; coordinates with the Program Advisor to disseminate program specific information to students about registration, workshops, jobs list, events, and student/alumni networking


Provides leadership for all scheduling and communications for the Program, including faculty, students, and industry contacts and other programmatic needs (e.g. submitting grades for reviews, obtaining books and materials, scheduling, room requests, events, etc.); may supervise junior staff including student workers and part-time administrative support


Provides strategic financial planning and forecasting to the Academic Director by capturing and analyzing data to use to inform financial decisions of the department; advises and performs budgetary analysis and Organizationeling to forecast future financial needs/resources. Responsible for the Program’s administrative budget; in conjunction with the Academic Director and Deputy Academic Director, builds and administers the Program budget within SPS’s policy framework


Assumes overall responsibility for Program related expenses and provides direct support in gathering, organizing and processing expense related transactions and required documentation; executes expenditure requests and expense reimbursement requests (TBER, Honoraria etc.)


Perform other duties and special projects as assigned or requested


Minimum Qualifications


Bachelor's degree required. Advanced degree desirable


4 years related experience


Preferred Qualifications


Prior experience managing an academic program of Organizationerate complexity and scale


Project management skills


Other Requirements


Strong attention to detail and organizational skills required


Strong customer service mentality


Ability to be flexible in a changing environment


Strong communication skills; ability to interface at all levels in the organization


Ability to problem solve, establish priorities, and work under pressure without supervision required


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