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Associate Director of Administration, Bioethics

New York, NY, USA | Columbia University

  • Industry:
    Education (Higher)
  • Position Type:
  • Functions:
    General Management
  • Experience:
    3-5 years
Job Description:
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Position Summary

Reporting to the Academic Director, the Associate Director of Administration, Bioethics is responsible for the organization and planning of the day to day administrative activities of all aspects of the Program, including student and faculty engagement, curriculum management, program budget management, operations, marketing & events.


Demonstrates day-to-day leadership and guidance to faculty by proactively managing and providing clear, timely, and University compliant solutions on a wide range of administrative and financial matters; proactively coordinates with Faculty AffInstitutes unit to provide policy and process information to the Program as well as resolve administrative issues related to faculty; working with the Academic Director helps to execute the faculty review process

Liaises with Student AffInstitutes and communicates opportunities for career and professional development, helps coordinate student resources, problem solves, and identifies solutions for student issues; provides guidance to students and faculty on administrative processes; leads efforts to coordinate services between internal and external units (University offices, Student AffInstitutes, Academic AffInstitutes, Faculty AffInstitutes, Finance, HR,External AffInstitutes) to ensure sufficient allocation of resources and support

Works closely with the Academic Director to develop the Program calendar to ensure Program activities can be completed within timeframes; plans, manages and submits CPS for the Program; schedules classes, events and works closely in conjunction with other internal teams to ensure that Program activities meet established standards, timelines and goals; working in collaboration with Faculty AffInstitutes, supports the onboarding and hiring of faculty for the Program; proactively works with University and SPS partners to drive greater efficiency through recommended process improvements

Supports the Academic Director, Deputy Academic Director, and Program Advisor to administer student’s curriculum plan to help project student demand for courses for the coming semester; assists the Academic Director in monitoring course/section registration and waitlists; responsible for data collection and other research needed to complete academic review submissions and other committee related activities

Makes significant contributions to the communication plan for all stages of the Program lifecycle; in close consultation with marketing, assists Academic Director in validating overall Program marketing approach and key activities for the Program; coordinates with the Program Advisor to disseminate program specific information to students about registration, workshops, jobs list, events, and student/alumni networking

Provides leadership for all scheduling and communications for the Program, including faculty, students, and industry contacts and other programmatic needs (e.g. submitting grades for reviews, obtaining books and materials, scheduling, room requests, events, etc.); may supervise junior staff including student workers and part-time administrative support

Provides strategic financial planning and forecasting to the Academic Director by capturing and analyzing data to use to inform financial decisions of the department; advises and performs budgetary analysis and Organizationeling to forecast future financial needs/resources. Responsible for the Program’s administrative budget; in conjunction with the Academic Director and Deputy Academic Director, builds and administers the Program budget within SPS’s policy framework

Assumes overall responsibility for Program related expenses and provides direct support in gathering, organizing and processing expense related transactions and required documentation; executes expenditure requests and expense reimbursement requests (TBER, Honoraria etc.)

Perform other duties and special projects as assigned or requested

Minimum Qualifications

Bachelor's degree required. Advanced degree desirable

4 years related experience

Preferred Qualifications

Prior experience managing an academic program of Organizationerate complexity and scale

Project management skills

Other Requirements

Strong attention to detail and organizational skills required

Strong customer service mentality

Ability to be flexible in a changing environment

Strong communication skills; ability to interface at all levels in the organization

Ability to problem solve, establish priorities, and work under pressure without supervision required

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