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Chief Administrative Officer

Los Angeles, CA, USA | University of California

  • Industry:
    Education (Higher)
  • Position Type:
    Full-Time
  • Functions:
    General Management
  • Experience:
    10-12 years
Job Description:
55 people have viewed this job

The Department Manager serves as the Chief Administrative Officer of the Department of Chemistry and Biochemistry. Reporting to the Department Chair, the CAO develops strategic business and financial planning and implements the department's goals and missions for administrative, academic, instructional, and research support programs. Independently exercises authority to solve managerial and programmatic problems and is responsible for long-term strategic planning, coordination, organization, and staffing. The CAO has oversight responsibility for the following areas: Undergraduate and Graduate Student Affairs, Budget and Financial Services, Academic and Staff Personnel/ Payroll and Benefits, Environmental Health and Safety, Information Technology and Research Computing Systems, Molecular Instrumentation Center (MIC), Biochemistry Instrumentation Lab, Instructional units and course Labs, Research Stores, Electronics and Student Machine shops, Faculty Administrative Support, Shipping, Receiving, Renovation Projects, and Building and Facility Services providing support to the Department's teaching and research mission and activities. The department's population is composed of approximately 835 and includes 62 faculty and 770 career, casual, non-Senate academic staff, graduate students, postdoctoral fellows, visiting scholars and researchers. The Department accommodates approximately 20,500 enrollments in undergraduate chemistry and biochemistry courses and has 1500 undergraduate majors. Responsible for combined academic support, research support and gifts and endowments budgets of approximately $50 million in over 300 cost centers and 200,000 assigned square feet of instruction and research space in 4 buildings on the campus.  


 


Over ten years of management experience, leadership, and organizational skills to achieve desired departmental goals.


Required


Highly motivated, organized and capable of managing by objectives with a broad perspective of organizational purpose and needs.


Required


Demonstrated knowledge of policies, procedures and methods associated with the functional responsibilities of this position.


Preferred


Demonstrated management skills with ability to relate to a diverse operation and supervision of exempt and non-exempt employees including organizing workflow, delegation of responsibilities, training, disciplinary actions, and evaluating effectiveness.


Required


Interpersonal skills to create an environment of cooperation, teamwork, and motivation for staff.


Required


Ability to communicate effectively verbally and in writing.


Required


Significant financial management experience including budget development, planning, and analysis to oversee complex budgets with multiple funding sources, complex physical facilities, including teaching and research laboratories, shops, and complex administrative processes.


Required


Demonstrated experience with correlating fiscal resources with departmental programmatic needs.


Required


Ability to perform effectively under conditions of frequent interruptions, fluctuating workloads and conflicting time demands.


Required


Demonstrated skill in counseling techniques with sensitivity sufficient to assist in confidential circumstances, the resolution of problems and conflicts, and the implementation of policies and procedures.


Required


Extensive working knowledge of databases and software programs for business solutions.


Required


Ability to work independently, prioritize assignments and follow through with minimal direction.


Required


Ability to use independent judgment, having awareness and insight into problems as they occur, being able to respond in an expeditious manner.


Required


Extensive experience and Skills in establishing effective, collaborative relationships and enlisting the support of all levels of faculty and staff.


Required


Ability to interact with persons of various social, cultural, economic and educational backgrounds in a friendly and effective manner.


Required


Ability to maintain strict confidentiality of sensitive information.


Required


Ability to determine and coordinate modifications and/or improvements to existing building services and systems to better accommodate user requirements.


Required


Advanced degree.


Preferred


Knowledge of financial, administrative, and academic policies and programs.


Preferred


Knowledge of graduate and undergraduate educational programs.


Preferred


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