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Director - Assistant CFO

Austin, TX, USA | Leading Education (Higher) Company

  • Industry:
    Education (Higher)
  • Position Type:
    Full-Time
  • Functions:
    Finance (Internal)
    General Management
  • Experience:
    5-7 years
Job Description:
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Performs advanced managerial work providing direction and guidance in legislative appropriations requests, operating and strategic operations budgeting and planning in support of the Texas Department of Motor Vehicles (TxDMV), Finance and Administrative Services Division. Serves as the Assistant Chief Financial Officer, reporting directly to TxDMV's Chief Financial Officer (CFO). Responsible for managing the agency's finances, ensuring the integrity of the accounting records and maintaining adequate internal controls to safeguard the agency's financial assets. Work involves establishing the strategic plan, goals and objectives; developing policies, reviewing guidelines procedures, rules and regulations; establishing priorities, standards and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; compiling, reviewing and approving legislative appropriations requests and operating budgets. Oversees financial functions processed using State of Texas Financial Systems, such as the Uniform Statewide Accounting System (USAS), and Centralized Accounting and Payroll/Personnel System (CAPPS). Plans, assigns and supervises the work of others.Works under minimal supervision with extensive latitude for the use of initiative and judgment.

Veterans, Reservist or Guardsmen can find the Military Occupational Specialty (MOS) codes and military crosswalk information in the Remarks section on this job requisition.

MINIMUM REQUIREMENTS

Education and Experience

Bachelor’s degree from an accredited college or university or the U.S. equivalency thereof in accounting, finance, business administration/management or a business-related field plus five (5) years progressively responsible experience in Financial and/or Accounting and/or Budgeting related work.Must have at least three (3) years of demonstrated and progressively responsible managerial experience.Additional related experience may be substituted for education on a year per year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.)

Preferred Experience: 

Experience with Texas budgeting, accounting and/or financial processes.  

Experience with Texas statewide accounting/budgetary systems; including Centralized Accounting Payroll and Personnel System (CAPPS), Uniform Statewide Accounting System (USAS) and Automated Budget Evaluation System of Texas (ABEST).

ESSENTIAL DUTIES

Directs the Budget and Planning, Accounting Operations (Revenue, Payment Processing, General Ledger, and Payroll) and Purchasing Sections, analyzing agency financial operations for improvements and efficiencies.

Serves as the Assistant Chief Financial Officer for the TxDMV, reporting directly to the agency's CFO. Represents the CFO at agency related meetings and training.

Directs, plans, assigns and supervises the work of others. Completes and/or oversees human resource functions such as job postings, interviewing and hiring employees, staff development and performance management.

Oversees complex financial transactions, develops long and short-term strategies to maximize the use of state and federal funds, and attends legislative hearings when necessary.

Formulates, plans, organizes and manages budgeting functions for the agency using State of Texas Financial Systems such as USAS, CAPPS and ABEST.

Formulates, plans, develops, and implements fiscal policy and guidelines in areas of budget development and management.

Directs agency activities in forecasting needs, development of funding formulas and managing the agency's budget and planning function.

Ensures agency operations are consistent with state and federal standards/regulations, including best practices in budgeting, planning, governmental accounting and auditing principles. Ensures division coordination of activities with agency programs.

Oversees the compilation of the department's Legislative Appropriations Request and Annual Operating Report and other financial and budget reports submitted to oversight agencies.

Develops and/or reviews and refines policies and procedures regarding financial processes including accounting, budget and purchasing. Assists with system development needs for financial services.

Supervises the development and review of legislation affecting agency operations. Ensures policies and procedures for new legislation are developed, implemented and communicated on a timely and frequent basis.

Ensures division compliance with agency operating policies and procedures.

Oversees special investigations, and internal audits. Evaluates internal and external audit findings and determines appropriate corrective actions.

Participates in meetings/communication with internal stakeholders to successfully communicate and resolve financial compliance issues.

Performs other job-related duties as assigned.

COMPETENCIES

Confronting Direct Reports - Deals with problem direct reports firmly and in a timely manner; doesn’t allow problems to fester; regularly reviews performance and holds timely discussions; can make negative decisions when all other efforts fail; deals effectively with troublemakers. 

Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. 

Decision Quality - Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought by others for advice and solutions. 

Delegation - Clearly and comfortably delegates both routine and important tasks and decisions; broadly shares both responsibility and accountability; tends to trust people to perform; lets direct reports finish their own work. 

Developing Direct Reports and Others - Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each direct report’s career goals; constructs compelling development plans and executes them; pushes direct reports to accept developmental moves; will take direct reports who need work; is a people builder. 

Directing Others - Is good at establishing clear directions; sets stretching objectives; distributes the workload appropriately; lays out work in a well-planned and organized manner; maintains two-way dialogue with others on work and results; brings out the best in people; is a clear communicator. 

Functional/Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment. 

Hiring and Staffing - Has a nose for talent; hires the best people available from inside or outside; is not afraid of selecting strong people; assembles talented staffs. 

Integrity and Trust* - Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gains. 

Managing and Measuring Work - Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results; designs feedback loops into work. 

Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answer. 

Drive for Results - Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.


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