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Director Of Finance

San Francisco, CA, USA | American Civil Liberties Union

  • Industry:
    Non-Profit / Social Enterprise
  • Position Type:
    Full-Time
  • Functions:
    Accounting / Control
    Finance (Internal)
    General Management
  • Experience:
    10-12 years
Job Description:
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The ACLU of Northern California (ACLU NorCal) is hiring a Director of Finance who will be directly responsible for the organization’s financial systems and controls, which requires a hands-on approach especially as the organization continues to grow. Provides oversight for all aspects of the organizations’ accounting and financial reporting functions in support of the strategic plan. Provides the senior leadership team and Boards of Directors with vital information and analysis necessary to ensure the financial integrity and operational effectiveness of the ACLU Foundation of Northern California (the Foundation) and the ACLU of Northern California (the Union).


The Approach:


ACLU NorCal Director of Finance will take initiative and engage in strategic goal-setting; listen well, and communicate clearly, seeking advice and feedback from others; values a collaborative approach to decision making; implements projects from start to finish; has experience leading teams, facilitates problem-solving, and has top-notch organizational skills and attention to detail.


The Position:


The ideal leader is one who can provide education and training to staff and Boards in the areas of understanding financial processes, compliance and upholding their fiduciary responsibilities. Ensures that financial statements are produced in accordance with Generally Accepted Accounting Principles for both the Foundation and the Union. They will be a leader who applies our organizational values and equity and inclusion principles to create effective processes and structures; develops and implements systems in manners that provide for equity and fair treatment. This is a management position and is unrepresented.


This position will be based out of our San Francisco office and will require regular travel to all of our offices-San Francisco, Sacramento, and Fresno.


Duties and Responsibilities:


Departmental & Organizational Leadership


Lead the Finance Team and provide management support to ensure adequate cross- coverage, equity, accountability, standardization of processes & procedures, professional growth, and cultivate a healthy and positive departmental culture;

Provides supervision to professional and support staff. This includes but is not limited hiring, managing performance, disciplining and recommending personnel actions such as promotions, transfers and

Provides back-up support and supervisory back-up for the Controller when they are out of the office;

In conjunction with the CFAO, identify opportunities for improvement/efficiency and implement solutions from start to finish, especially in light of our continued growth;

Use and apply technology and IT solutions, seek improvements and evaluate technology and software systems for use in financial management and finance processes org wide;

Serve on the Senior Management Team and provide back-up coverage for the Finance decisions and functions of the CFAO;

Work closely with the CFAO to support the statewide collaboration with the other two California ACLU affiliates (Southern California and San Diego and Imperial Counties) and a new statewide organization (ACLU CA Action), including budgeting, financial processes and systems;

Apply organizational values for equity and inclusion to management, decision-making and all administrative systems;

Lead and carry out project planning and management as it relates to Finance, and in close collaboration as needed with HR Director, Director of Operations and Systems, and other functional leaders in the organization;

Work collaboratively with the senior management team, HR/Ops/IT, team members and other colleagues;

Engage with the national ACLU on finance systems, procedures or practices as needed

Engage in special projects as


Financials, Budgets & Reporting


Manage the day-to-day financial needs of the organization;

In conjunction with the CFAO, prepare and administer the annual budget process and track decisions related to budgeting throughout the year;

Prepare financial statements for the Finance Committee, including analysis of major variances;

With the CFAO develop tools/reports/dashboard that will enhance the Boards’ ability to fulfill their fiduciary responsibilities;

Review budget to actual reports by department/project monthly and monitor progress, alerting the CFAO to any significant variances;

Support department directors and project budget holders in understanding their budgets and year to date reports, and respond to their questions;

Review bank and investment statements on a monthly basis and alert the CFAO to any variances;

Review and approve and Departmental invoices/contracts;

Maintain controls of the separation between the 501(c)(3) and 501(c)(4) entities;

Manage and monitor the organizational cash flow, reserves and forecasting;

Handle investment decision-making and management of investment portfolios, including short-term and long-term investments with input and oversight from the CFAO;

Serve as primary staff support for the Finance Committees of the Boards of each entity;

Manage banking relationships and account administration and set -up

Coordinate other financial duties as needed/assigned


Controls, Compliance & Audit


Reviews Form 990 and comparable California tax filings to ensure the accuracy of the Union and Foundation’s tax returns;

In conjunction with the CFAO & Controller develop and maintain financial policies, procedures and internal Ensure organizational compliance;

Provide financial and compliance education to the organization and act as a resource for staff/budget holders, to ensure compliance with federal and state laws, regulations, accounting standards, and internal policies;

Oversee FPPC reporting & compliance and alert the CFAO to any compliance issues;

Support the CFAO and Director of Ops & Systems in risk management and managing & maintaining the organization’s insurance (non-health related);

Serve as the primary staff support for the Audit & Compliance


Job Requirements (Education, Experience and Skills/Competencies)


Education / Experience:


A. or equivalent experience

Ten years of finance experience managing and administering complex finances. Experience includes effectively managing the finances of an organization with primary accountability for financial reporting, accounting, cash management, and financial planning (budget, strategic plan, operational efficiency, ) can be based in non- profits, for profits or government

Minimum of 4 years leadership experience, with a depth of experience in managing teams

Experience creating effective policies, procedures, processes, systems and structures


Required Skills / Competencies:


Effective written and verbal communication skills

Demonstrated ability to work with diverse groups of staff and develop and implement systems inmanners that provide for equity and fair treatment

Strategic and solutions-oriented thinker. Can handle multiple projects at once, meet deadlines, and effectively manage Takes pride in high quality work and has an exceptional level of attention to detail.

Thrives in a busy, bustling environment, and has the ability to easily balance being available to staff while staying focused to move other priorities forward

Strong analytical abilities and proven accomplishment in a position requiring independent planning and efficient utilization of resources

Excellent project management skills-seeing projects/initiatives through from start to finish

Excellent judgment, tact and diplomacy

A strong sense of accountability

Excellent organizational skills

Values strong working relationships, collaboration and supporting a healthy team so that they canthrive and can do so effectively while working


Preferred Skills / Competencies:


CPA or Master’s degree in a relevant field such as finance or public

Financial management and investment strategies for non-profit

Knowledge of generally accepted accounting practices, principles and

Experience with the build out and implementation of financial software and financial management practices

Experience with Quickbooks


Technical Skills:


Comfort with learning and using computer applications, including finance and accounting

Highly proficient in Microsoft Office 365 Suite, especially Outlook, SharePoint, Word and Must be available for some evening & weekend responsibilities


 


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