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Events Manager

New York, NY, USA | King & Spalding

  • Industry:
    Legal Services
  • Position Type:
    Full-Time
  • Functions:
    Marketing
  • Experience:
    5-7 years
Job Description:
57 people have viewed this job

King & Spalding, a leading global law firm, seeks an Events Manager to work closely with colleagues within the Marketing team and will report to the Associate Director of Events.


Candidates will have the following responsibilities:


• Alongside business development colleagues and key event stakeholders, conduct event intake calls to collect details about the event objectives, recommend event format/virtual platform, document and communicate event deliverables, establish event milestones and ensure efficient project management with adherence to timeline and budget for all assigned events.


• Lead meetings with event stakeholders to ensure key decisions are made and responsibilities relating to the project are assigned and executed. Provide ”end-to-end” management for all events and projects, schedule post-event debriefs with business development counterpart and document outcomes for future planning.


• Spearhead the research, selection and negotiation of contracts/agreements with all venues and suppliers. Manage relationships with vendors to secure discounts and maintain excellent service standards.


• Develop and manage event budgets. Provide continual updates to relevant stakeholders. Ensure timely payment of all invoices.


• Lead event execution, including the planning of all event logistics, on-site or virtual event support, and materials management including the coordination of event deliverables such as name badges, signage, CLE forms and giveaways.


• Actively facilitate and contribute to best practice sharing with colleagues around the firm.


Successful candidates have exceptional organizational, communication, and problem-solving skills with absolute attention to detail. Candidates should demonstrate the ability to build productive relationships with event stakeholders, colleagues and vendors and must have experience interacting with senior professionals in a manner consistent with the firm’s service expectations. Candidates should have a strong ability to work independently and as part of a team.Must also be able to work in a fast-paced environment, take initiative with all aspects of daily tasks and have the ability to coach and manage individuals assigned to each event. 


Successful candidates will be proficient in Microsoft Office suite and database management. Candidates must have expertise in negotiating contracts, creating RFP’s, strategic sourcing, and budget and project management. Experience with Interaction and Vuture is preferred.Candidates are required to have a bachelor’s degree and at least 5 years of corporate event planning experience, preferably within a professional services or law firm environment. CMP certification or willingness to obtain within the first year.


We are proud of our remarkably cohesive culture, which now encompasses more than 2000 lawyers and business professionals in 23 offices worldwide. We seek to attract and develop the very best talent to work with us.


The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program


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