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Operations And Finance Director

Sacramento, CA, USA | American Civil Liberties Union

  • Industry:
    Non-Profit / Social Enterprise
  • Position Type:
    Full-Time
  • Functions:
    Accounting / Control
    Finance (Internal)
    General Management
  • Experience:
    7-10 years
Job Description:
61 people have viewed this job

The Operations and Finance Director is a new senior level position serving as the primary staff person responsible for the financial management, human resources, operations, technology, and other administrative systems of ACLU CA Action. This person will report to the Executive Director and provide systems and support for the entire staff team of ACLU CA Action. ACLU CA Action will initially have a $2.5 million budget and a staff of 12. Responsibilities of the Operations and Finance Director will include coordination of responsibilities assigned to administrative staff, independent contractors, and vendors of the organization who provide services in administrative functions. The Operations and Finance Director will collaborate with and be able to consult with peers at the ACLU California affiliates and the National ACLU.


PRIMARY RESPONSIBILITIES


The key duties for fulfilling the job’s purpose include:


· Budgeting and Financial Management


--Prepare annual budget and oversee finances


--Maintain and administer accounting system


--Prepare timely financial reports


--Serve as primary contact for vendors, auditor, bookkeepers, and other contractors and specialists


--Ensure all funds are spent according to restrictions


· Human Resources


--Provide overall leadership and coordination of full range of HR needs


--Serve as the primary contact with external human resources vendor and specialists


· Compliance


--Ensure timely and accurate lobbying reports are submitted to FPPC and ensure compliance with all other state and federal laws related to nonprofit organizations, lobbying, and political activity


--Ensure that an annual audit of finances is conducted with an outside accounting firm


--Provide oversight of any other areas of compliance for the organization


--Ensure necessary levels of insurance, address issues of risk, and act as primary contact for insurance providers


· Operations and IT


--Ensure that the ACLU CA Action office and any remote employees have the administrative and operational resources needed to carry out their work


--Provide oversight of the ACLU CA Action Sacramento office, including relations with landlord, facilities issues, etc.


--Oversight and maintenance of the organization’s overall IT systems, hardware and software, working with contractors, specialists, and service providers


Other Administrative Duties


-- Analyze and report on operational and administrative data and systems


-- other duties as assigned to support the Executive Director, Board of Directors, and legislative advocates


Qualifications


Previous experience in the administration of a nonprofit, business, or other organization at least seven years of relevant experience, supervisory experience a plus

Experience in nonprofit financial management, administration, human resources preferred, especially in a fast-paced environment

Experience with start-up organizations or at ground level a plus

Ability to anticipate problems, analyze situations, develop effective solutions, and take initiative to facilitate smooth operations and schedules for various staff members and members of the Board of Directors

Demonstrated experience applying principles of equity, diversity, and inclusion in previous work, especially in applying those principles to organizational management and administration

Experience managing organizational budgets

Excellent interpersonal skills and ability to represent the organization to the public as well as interface with staff, Board members, vendors, and contractors while maintaining tact, diplomacy, and confidentiality

Strong verbal, written, and listening communication skills with proven experience and excellence in drafting professional content

Experience in ensuring smooth hiring and onboarding processes for new employees and members of the Board of Directors

Ability to work as a team member as well as independently

Proficiency with office technology and information systems including Word, Excel, Outlook, PowerPoint, Teams, and


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