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Program Planning Manager

York, PA, USA | BAE Systems

  • Industry:
  • Position Type:
  • Functions:
    Project Management
  • Experience:
    7-10 years
Job Description:
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BAE Systems’ Combat Vehicles Program Planning group is a trusted business partner within the Program Management function that establishes, statuses, updates, and delivers plans and schedules that enable program decision-making and support delivery of quality products and capabilities to our customers and, ultimately, the warfighter. Our mission is to develop, maintain, and deploy planning and scheduling expertise within the Combat Vehicles business to promote and enable robust, disciplined, and consistent program planning, monitoring, and control.

Our people are our strength and, as such, we are committed to employee growth and development and supporting employees in building long-term careers at BAE Systems. In addition to challenging day-to-day assignments, employees are encouraged to pursue special projects, participate in formal and informal mentoring programs and networking events, and rotate into different roles with increasing levels of responsibility.

A Program Planning Manager leads a team that creates and maintains complex detailed program plans and schedules (Integrated Master Plans, IMPs, and Integrated Master Schedules, IMSs) that guide program execution and serve as the baseline against which performance is measured. Working closely with Program Managers and Master Planners/Schedulers and engaging with Control Account Managers and Work Package Managers (WPMs) as needed, the Master Planning/Scheduling manager ensures each of their assigned programs establish and maintain a resource-loaded Integrated Master Schedule with the necessary level of detail and logic such that the schedule is a valuable program management tool. In partnership with the Program Finance Manager, the Master Planning/Scheduling Manager communicates program status and performance (schedule and cost) to the program team as well as makes predictions about future performance.

This position is management level and requires experience including successful people management. The Program Planning Manager is accountable for the following:

Horizontal and vertical integration of program plans and schedules across company functional groups including finance, engineering, procurement, operations, manufacturing, and quality

Preparing regular Integrated Master Schedule (IMS) updates and reports for program management, customers, and/or business management personnel

Monitoring progress against scheduled activities and identifying performance variances to facilitate focus on critical areas as well as developing and implementing work-around or recovery plans

Analyzing schedules including critical & driving paths and risk & opportunity in compliance with Combat Vehicles, customer, and industry requirements

Timely preparation and submission of contract deliverables related to the Integrated Master Schedule (IMS) and Integrated Master Plan (IMP)

Ensuring that all schedules and contract deliverables are fully compliant with internal policies, customer, and industry requirements

Planning, establishment, and maintenance of the Performance Measurement Baseline (PMB)

Communicating schedule guidelines/techniques to program team for IMP/IMS development

Training and assisting program teams in preparing for and conducting planning sessions

Resource loading budgets into schedules to support EVMS measurement and reporting

Performing and analyzing schedule risk assessments (SRA) and employ schedule metrics (DCMA 14pt, BEI, EVAS data driven metrics, etc.) to evaluate schedules and suggest corrective actions in a timely manner and subsequently support corrective action implementation

Clearly communicating issues and resolutions to project management in both written and verbal means

Preparing presentations to senior management containing metrics and explanations of data

Collaborating with functions (especially Engineering, Procurement and Operations) to understand and capture how and when scope will be performed

Sharing knowledge with and learn from Combat Vehicles Master Planning & Scheduling colleagues and beyond

Coordinating and participating in Master Planning & Scheduling development activities including knowledge sharing sessions, group meetings, industry events, etc.

Participating in team and functional activities including training, coworker development, surveillance, tool evaluation, process management, and continuous improvement initiatives

Developing relationships with the schedule stakeholders including internal and external customers

People management of 5-10 direct reports

Provide clear expectations for performance, be visible to your direct reports, and model our three core leader expectations (set direction and deliver results, collaborate to win, and take others with you)

Have open and honest two-way communication regularly with your direct reports on what they are doing well and where they can increase their effectiveness to hold them accountable for results on a consistent basis

Display a long-term interest in the success and growth of your direct reports by knowing their aspirations and providing them with the development they need for current and future roles

Match employee contributions to rewards by recognizing outstanding performance and addressing gaps in performance firmly, directly and in a timely manner

Typical Education & Experience

Required Skills and Education

Continuous improvement mindset

Ability to develop solutions to complex problems using ingenuity & innovation

Ability to make decisions with sound judgment while complying with policies and procedures

Proficient in OpenPlan and MS Project or other planning software

Ability to assemble and present data and multi-faceted matters in a meaningful way to stakeholders outside of the Master Planning & Scheduling team

Understanding of Earned Value Management principles

Functional management ability including managing expectations with internal and external customers and stakeholders

Proven track record of leading and developing direct reports

Leadership experience and/or potential

Teaching, coaching, and mentoring experience and skills

Willingness to challenge and improve knowledge of industry practices and standards as well as company policies

Proven track record of developing and maintaining professional and effective relationships with internal and external customers

Preferred Skills and Education

Bachelor’s Degree in Supply Chain Management, Operations Management, Business Administration or similar along with at least 8 years of planning/scheduling experience

Experience with AcumenFuse, AcumenRisk, Milestones Pro, Oracle, and/or Cobra

Experience with program schedule forecasting and analysis, particularly in a US Defense of Defense (DoD) program environment

Thorough understanding of US DoD schedule policies and Earned Value Management Systems (EVMS) requirements

Desire to expand breadth of professional comfort and competence

PMI-SP (Project Management Institute – Scheduling Professional) Certification

PMI Project Management Professional (PMP) certification

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