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Proposal Manager III

Durham, NC, USA | FHI 360

  • Industry:
    Non-Profit / Social Enterprise
  • Position Type:
  • Functions:
    Business Development
  • Experience:
    10-12 years
Job Description:
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Job Summary

Responsible for proposal development - ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, coordinating schedules, coordinating activities with cross functional business areas, and directing submission of the final proposal.  This is a headquarters based position.


Supervises team of 3-5 proposal managers. Partners with the technical leader to deliver a compliant, competitive proposal to the client on time. To oversee the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of him/her and when tasks are due.

Creates the proposal schedule and keeps track of proposal progress.

Ensures milestones are met.

Ensures proposals receive appropriate review(s).

Assists the Technical Leader to ensure compliance with solicitation.

Communicates changes or new information to the entire team.

Helps develop, communicate, and review proposal strategy.

Prepares proposal compliance outline.

Undertakes routine writing assignments.

Assists the Technical Leader in securing resources, such as authors and reviewers.

Provides updates on assigned proposals for accurate system tracking.

Archives final proposal documentation.

Ensures bid strategy is appropriate, implemented and compliant.

Resolves internal team issues.

Provides process and best practice leadership, experience, and review.

Generates portion of own work through repeat client requests.

Identifies and executes process improvements.

Participates in developing, delivering, and reviewing proposal training for the organization.

Assists in interviewing, hiring, and training of new peers.

Checks work of less experienced peers and acts as mentor.

Identifies, tracks, and circulates opportunities to key internal stakeholders.

Supports bid planning, intelligence gathering, filed research, data collection, competitive analyses and partnership strategy.

Facilitates bid/no bid decision-making.

Helps develop win themes, strategies and design approaches.

Contributes to partnering decisions and negotiations.

Assists in maintaining relationships with sponsors, governmental agencies, universities, multinational, and other non-governmental organizations.

May represents business unit with internal and external stakeholders and supports annual business development planning.

Applies skills and review to a broad range of proposal development tasks, including complex and unusual proposal efforts.

Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.

Assists in developing operating procedures and systems as needed.

Assigns and directs proposal work of peers as needed.

Researches and writes departmental documents as needed.

Serves as lead on complex departmental initiatives.

Performs other work as assigned.

Applied Knowledge & Skills:

Advanced  knowledge of fundamental principles, terminology, and methodology of proposal development.

Advanced knowledge of proposal management conventions.

Advanced organizational skills and track record for effectively managing proposal teams of diverse levels of seniority and experience.

Effective communication skills, required for providing diplomatic and constructive comments to clients.

Skill in observing detail.

Ability to foster good customer relationships to build client base.

Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders.

Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff.

Effective multi-tasking and flexibility to meet competing needs and sensitive deadlines.

Skill in abstracting, condensing, or writing general information for inclusion in proposal documents.

Ability to manage short-term and long-term proposals of varying complexity.

Ability to analyze tasks and determine appropriate level of effort.

Ability to influence others.

Ability to independently organize and prioritize own work and to adapt to changes in priorities, workload, and workflow.

Provides guidance to less experienced professionals and may partially exercise responsibilities in assigning and directing work.

Good understanding of the program sectors within business units.

Ability to demonstrate resourcefulness and initiative in analyzing situations, applying principles and procedures, and developing solutions to difficult problems.

Problem Solving & Impact:

Exercise judgment within well- defined procedures and practices to determine appropriate action.

Interact frequently with less experienced team members as resource/mentor.

Understand quality and timeliness goals for projects.

Work on assignments that are diverse and challenging in nature.

Identify and execute potential process inefficiencies.

Assist with review and evaluation of staff performance.

Interact and educate technical experts that may not be as familiar with business and proposal development processes.

Ability to step in to fill gaps during proposal development process if no other resources can be identified within time frame.

May present at professional conferences.

Backstop manager in supervisory responsibilities of peers.

Supervision Given/Received:

Employee works under minimal supervision; responsible for planning and carrying out assignments and resolving conflicts as they occur; operates with considerable latitude for un-reviewed action or decision; work is reviewed only for its feasibility, compatibility with other work, or effectiveness in meeting goals or unexpected results.


Bachelor's Degree or International Equivalent in Business Administration, Public Health, Social Sciences or Related Field.


10+ years experience managing proposals.

Knowledge of Project Management Professional (PMP), Association of Proposal Management Professionals (APMP), Shipley Associates principles and/or other proposal processes.

Minimum of 8 years of managing proposal experience.

Experience supervising and managing staff.

Typical Physical Demands:

Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

Less than 10%

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