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Subcontract Manager

Dartmouth, Canada | Ultra Electronics

  • Industry:
    Manufacturing (Heavy Industry)
  • Position Type:
  • Functions:
    Legal / Compliance
  • Experience:
    5-7 years
Job Description:
62 people have viewed this job

The Ultra Supply Chain function manages the processes associated with Indirect and Direct Procurement of goods and materials required to meet the operational demands of the business and the logistics of ensuring that materials are available for operations, and the completed products/services are delivered to the customer.

Job Description:

The Subcontract Manager, will establish, coordinate and manage subcontracts in support of Engineering cross-product teams and Program Management.

In this role, the Subcontract Manager is the primary contact responsible to identify, establish and manage relationships with company partners and subcontractors.Ensuring suppliers meet subcontract commitments and setting the subcontract program strategy and tactical direction for execution, including financial, quality, technical and schedule performance.



  • Working with an Integrated Project Team identify potential suppliers of good and services required by Programs.

  • Establish and manage relationships with company partners and subcontractors.

  • Leading the development of subcontractor Statement of Work assuring flow-down of applicable requirements from Prime Contracts.

  • Develop evaluation criteria of the RFP process.

  • Perform evaluation and down selection of bids.

  • Providing clear guidance on the flow-down of contract conditions to sub-contractors in order to support the Procurement function to mitigate business risk.

  • Lead negotiations with subcontractors.

  • Protecting the interests of the business by ensuring appropriate records of all subcontract matters are kept, including: formal documentation; informal supporting evidence; records of subcontractor liaison; and ensuring adequate records of meetings of note are retained and circulated to interested parties.

  • Identifying and managing/mitigating risks through appropriate mechanisms and proactive subcontract administration.

  • Chair all Subcontract Review meetings.

  • Report subcontract status to the Program Manager providing required reports and highlighting subcontract problem areas with emphasis.

  • Developing strategy and metrics to measure subcontractor performance including cost, schedule, rates, staffing and technical measures.

  • Reviewing subcontractor Purchase Orders for sufficient period of performance, scope and funding.

  • manage the implementation if required of recovery plans by subcontractor to ensure sub-systems are delivered on time and technical performances.

  • Attend internal review meetings, Identify opportunities for and where approved manage the implementation of cost reduction activities for allocated sub-systems.

  • Review all subcontract amendments to ensure consistency with programmatic requirements of the Prime Contract.

  • Engaging in all future capture efforts associated with subcontractors including, Request for Information; Request for Proposal; proposal review, negotiation and award.

  • Visiting subcontractor locations, survey subcontractor’s facilities and processes to ensure compliance with UEMS subcontractor flow down.

  • Other tasks as assigned.

  • Required Skills:

  • 5+ years’ experience with managing subcontract or related contract and/or programmatic work within the defense industry managing technology development and engineering development

  • Bachelor's degree in Business Administration, Law, Engineering or related field is preferable

  • The Candidate must be capable of acquiring a Secret security clearance and a Canadian Controlled Goods assessment to the satisfaction of the company


Desired Skills:



  • Experience in Program Management (PM) or related subcontract management for defense programs

  • Strong understanding of military electronics products, systems, and concepts of operations

  • Technical knowledge and experience related to systems engineering, software development and/or engineering services

  • Experience in negotiating contracts at an executive level and working with both technical and non-technical resources to establish contracts.

  • Earned Value Management implementation and execution

  • Candidates with a Project Management Professional (PMP) accreditation will be given preference

  • Demonstrated ability to build relationships with program and technical community

  • Excellent understanding of financial management and performance indicators

  • Advanced customer service and negotiation skills

  • Effective written, interpersonal and presentation skills

  • Proficiency with MS Office, including MS Project

  • Willingness to travel


Competencies:



  • Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers, acts with customers in mind, establishes and maintains effective relationships with customers and gains their trust and respect.

  • Managerial Courage: Doesn't hold back anything that needs to be said, provides current, direct, complete, and "actionable" positive and corrective feedback to others, lets people know where they stand, faces up to people problems on any person or situation (not including direct reports) quickly and directly, is not afraid to take negative action when necessary.

  • Business Acumen: Knows how businesses work; knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace.

  • Command Skills: Relishes leading; takes unpopular stands if necessary; encourages direct and tough debate but is not afraid to end and move on; is looked to for direction in a crisis; faces adversity head on; energized by tough challenges.

  • Conflict Management: Steps up to conflicts, seeing them as opportunities; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum noise

  • Timely Decision Making: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.

  • Perseverance: Pursues everything with energy, drive, and a need to finish, seldom gives up before finishing, especially in the face of resistance or setbacks.

  • Political Savvy: Can maneuver through complex political situations effectively and quietly, Views corporate politics as a necessary part of organizational life and works to adjust to that reality.

  • Technical Learning: Picks up on technical things quickly, can learn new skills and knowledge, and is good at learning new industry, company, product, or technical knowledge.


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